DocumEntry

Document management by type starts here
The system that manages and documents every file or item in the organization

The system enables version-based document management for various types (contracts, procedures, circulars, forms, etc.) and gives full control over the document lifecycle – from capturing, classifying, and storing documents to advanced version control, permission management, approval workflows, and fast retrieval of documents or previous versions by type, keywords, or content. DocumEntry centralizes all organizational documents in one place, providing structure, accessibility, and collaboration, including annotation management, linking related files, and cross-organizational processes. With a modern web interface, automated processing technologies, advanced editing tools, and seamless document display – your organization benefits from a secure, continuous, and knowledge-based workflow.

Document Management

The system enables managing documents by predefined types such as contracts, procedures, circulars, forms, etc. – including classification, storage, retrieval, and control by document type. Each type is handled according to organizational requirements, with tailored workflows, relevant metadata, and separate permissions.

Advanced Version Management

Each document can have multiple versions/editions, with the system ensuring a clear and controlled sequence. Each version is assigned a unique status (e.g., "Draft", "In Progress", "For Approval", "Approved"), and only one version can hold the same status at any given time – preventing duplicates and ensuring a streamlined workflow.

The system allows intelligent version status management across all document versions, maintaining consistency and clarity at every stage.

The interface is user-friendly and includes a dedicated permission hierarchy for version management – ensuring only authorized users can create, edit, change status, or approve versions.

Document Editing – Digital Secretariat

Content managers can digitally edit meeting documents, similarly to traditional manual workflows – but much faster and more efficiently. You can reorder pages, merge files from different formats (Word, Excel, etc.) into a single PDF with automatic page numbering, and split documents as needed. You can also create new pages for meetings or committees directly within the system as PDF files.

Permission Management and Access Control

The system includes an advanced permissions and access control engine, allowing full control over organizational data. Permissions can be set at the department, folder, or document level. Each user only sees relevant information – maintaining privacy, data security, and reducing human error. Additionally, documents can be locked to prevent editing or deletion, approval workflows enforced, and a full audit trail maintained – all aligned with strict organizational security regulations.

Information Retrieval

The system enables users to quickly and easily locate documents and data of all kinds – even from complex, large-scale databases. With a smart search engine, you can search by keywords, document names, identifiers, dates, tags, internal content, and more. Searches support filtering by topic, document type, or status and provide real-time results. These capabilities improve data availability and streamline workflows.

Additionally...

Accessible Digital Documents – Anytime, Anywhere, Any Device

The system is web-based with a fully responsive design, allowing access from any device – desktops, laptops, tablets, and smartphones. Whether you're in the office, at home, or on the go – you can read, sign, and annotate documents quickly and easily without special installations or dependency on a specific operating system.

Automation and Workflow Processes

The system allows creating and managing smart workflows via a graphical flowchart tool, combining actions and conditions tailored to documents or meetings. All processes are done within the browser using drag & drop – no development required. Each document or meeting becomes dynamic and intelligent, with adaptable structures, flexible data presentation, and one-click conversion of process flowcharts into executable code. Workflows can be applied to documents, meetings, or committees even during their lifecycle – without interrupting processes or losing data.