DocumEdge

Document and organizational knowledge management starts here
The system that will manage and document every file or item in your organization

The system provides full control over the document and knowledge lifecycle within an organization – from document intake, classification, and digital storage, through version control, permission management, approval processes, and digital signatures, to quick retrieval of information by categories, keywords, or content. It centralizes organizational knowledge in one place, creating order, accessibility, and collaboration between employees, while enabling task tracking, comment management, meeting/event integration, and horizontal process handling. With a modern web interface, automated document processing technologies, advanced editing tools, and seamless document viewing – your organization benefits from continuous, secure, knowledge-driven workflows.

Document and Version Management

Each department can independently manage its own content and documents efficiently. A hierarchical tree makes it easy to navigate through topics and access any relevant folder with one click. Each folder can include documents, tasks, approvals, meetings, and more, organized with predefined subfolders (e.g., contracts, correspondence, invoices), and full flexibility to customize structure. Full version control allows tracking changes, restoring previous versions, and maintaining accurate history. The system ensures maximum order, control, and accessibility.

Document Editing – Digital Secretariat

Content managers can perform advanced editing of meeting documents digitally, similar to traditional manual work but much faster and more efficiently. You can reorder pages, merge various document types (Word, Excel, etc.) into one PDF with automatic page numbering, or split documents as needed. Also, new pages can be created for a meeting or committee directly in PDF format within the system.

Permission Management and Access Control

The system includes an advanced permissions and access control engine allowing complete control over organizational data. Permissions can be defined at the department, folder, and document levels. Each user sees only the content relevant to them, maintaining privacy, information security, and reducing human error. You can lock documents, prevent editing/deletion, apply approval cycles, and audit all actions in the system, all while complying with strict data protection regulations.

Information Retrieval

Users can quickly and easily search for documents, folders, and any type of data, even within complex databases. The smart search engine allows filtering by keywords, document names, identifiers, dates, tags, and internal content. Filtering options by department, topic, document type, or status are available, with real-time results. These capabilities enhance information availability and streamline processes.

Personal Workspace

The personal workspace displays the user’s current work folders, favorite folders for quick access, and open task lists. This interface enables fast access to relevant content, continuous task monitoring, and focus on immediate priorities – all in a clean and efficient user-centric environment.

Integration with Office Tools – Outlook, Word

The system allows full integration with familiar Microsoft Office tools, enabling users to file, edit, and retrieve documents directly from Word or Outlook without opening the system separately. This integration improves workflow efficiency, enhances user experience, and saves time in everyday document management.

Additionally...

Accessible Digital Document – Anywhere, Anytime, Any Device

The system is web-based with a fully responsive design, allowing access from any device – desktop, laptop, tablet, or smartphone. Whether you're in the office, at home, or on the go – you can read, sign, and comment on documents easily and quickly, without special installations or OS limitations.

Automation and Workflow Processes

The system allows creation and management of smart workflows using a graphical flowchart-based tool, combining actions and conditions tailored to the document or meeting. All done in-browser via drag & drop, with no coding required. Turn processes into dynamic, adaptable workflows that integrate with meetings or documents without disrupting the accumulated data. The graphic process can be converted into code with one click.