Committeeing

Digital management and execution of meetings and committees starts here.
A system to manage and document every meeting, session, or committee in your organization.

From scheduling a meeting, gathering materials, holding the session, generating protocols, and tracking decisions and tasks — everything in one place with easy access while maintaining data security standards.

Meeting Management

Invite participants, distribute agendas and background materials. Create customized protocols based on participant permissions. Edit documents via a web interface, including adding pages, merging and splitting documents. Advanced workflows for document approval. Automatic conversion of documents to PDF.

Compliance with Corporate Governance

Notifications based on legal deadlines, automatic meeting schedules based on topics, conflict of interest detection via keywords, attendance tracking, and compensation based on participation.

Secure Working Environment

Work from any device, view documents without downloading, annotate materials, and share comments online. Track decisions and monitor task progress in real time.

Information Retrieval

Advanced document and meeting search, protocol management, decision tracking. Detailed reports and visual stats with export options. Generate permission reports by user or committee, usage reports, and document analytics.

Personal Dashboard

A personal workspace showing the user's upcoming activities, including meetings in the week, month, or quarter. Quick access to recent documents, and system messages in a user-friendly interface.

Additionally...

Edit Documents - Digital Secretariat

Content managers can edit meeting documents digitally, similar to manual processes, but faster and more efficiently. Rearrange pages, merge various document types into one PDF, or split them. Add new committee or meeting pages in PDF format directly from the system.

Accessible Documents Anywhere

Web-based responsive system fully compatible with desktop, laptop, tablet, and smartphone. Read, sign, and comment on documents easily from anywhere — no special installations required.

Meeting Scheduling Options

Digitally send possible meeting dates to all participants. Attendees select their preferred time, and the system helps determine the optimal date efficiently.

Track Committee/Meeting Decisions

Manage main decisions and sub-tasks for each meeting. After a meeting, users can track tasks assigned to them and monitor those assigned to others. Create, update, and report on task status easily.

Automation and Workflows

Build smart workflows with a drag-and-drop flowchart editor — no coding required. Automate actions and conditions on documents or meetings. Flexible data presentation and automatic conversion of workflows to code.

Protocol Management and Editing

Manage and edit protocols, including direct transcription. After transcription, send relevant segments to attendees via email for approval. Protocols have statuses like Draft, Updated, and Approved, and support advanced search filters.